Turning Manual Receipt Entry Into a Competitive Advantage

The company processed thousands of receipts each week from field operations and vendors, with a 10 person offshore team keying required fields into the ERP. Batch turnaround often lagged by days, delaying close and cash visibility. Manual entry introduced errors that needed downstream reconciliation, and costs scaled linearly with volume, so growth demanded more headcount.

Eliza built a vision and language pipeline that combines OCR and layout parsing with LLM extraction. Confidence based QA routes low confidence receipts to human review while routine ones process automatically. Schema aware validation enforces business rules for dates, taxes, GL mappings, currency, and line item reconciliation. PII is redacted, data is encrypted in transit and at rest with full audit logging, and the system drops in through SFTP or a watch folder and an API connector to the existing database.

The pipeline was built to drop into existing systems with minimal change, routing only low confidence cases to the existing team while processing routine receipts straight through. First value came within three weeks.

Finance and operations teams processing high volumes of receipts or invoices manually, especially PE backed companies looking for fast cost takeout and cleaner, faster close.